Pre Contract Information

Introduction 

This contract is designed to protect you Insert Name Here (the Couple) and Sarah Maria Photography (the Photographer).  Its purpose is to lay down in writing exactly what you, as a client, can expect to receive and what I as Photographer must provide.

Please note that I see many couples and it is not always possible to remember exactly what has been agreed at each meeting, therefore this contract shall take precedence over all verbal discussions between the Photographer and the Couple and its contents form our contract.

If ancillary matters are agreed outside of this contract, please include these in the notes section. I will indicate my acceptance of these in writing by email and they shall form part of the contract.  It is your responsibility to check this contract, complete any missing information and ensure anything agreed between us that has not been included in the contract is added in the notes section.

It is mutually agreed that the terms of agreement herein form part of this contract and that no variation or modification of this contract shall be effective unless accepted by both parties in writing, up to 7 days before the wedding day.

Parties are hereby known as Sarah Maria Photography (hereinafter referred to as the “Photographer") and Client 1 & 2 (hereinafter referred to as the "Couple").

This contract for wedding photography services is effective and binding from the date it is signed by the Couple and the booking fee has been received in full by the Photographer.

 

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Contact information

Client 1 Name:

Client 1 Phone:  

Client 1 Email: 

Client 2 Name: 

Client 2 Phone:  

Client 2 Email:

Address for all correspondence: 

Wedding details

Wedding date:   

Ceremony Details: 

Reception Details :

 

The Product

The Photographer agrees to be in attendance on the wedding date above and to take photographs during the day.  The Photographer agrees that the Couple will be provided with photographic services and products as detailed in the package description below, selected by the Couple. 

 The Package

The wedding photography package offered by the Photographer at a price of £ includes:

 

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The Couple agree that they are liable to pay the full cost of the wedding package purchased. In order to secure their chosen date, a non-refundable booking fee of £300 will be paid by the Couple and the remaining balance must be paid no later than 60 days before the wedding day (insert date)

The package price quoted at time of booking will be honoured, regardless of whether prices rise or fall.  The package price in force at the time of booking is written on this contract, which is deemed as accepted by the signature of the Couple (and) or the payment of the £300 non-refundable booking fee.

 

Photographers Time, Working Hours and Food

The Photographer’s time starts from arrival at the time stated by The Couple (2 hours prior to the ceremony) and continues through to the end of the consecutive hours included within your package ( 9 pm latest or additional charges for accommodation may need to be incurred) . The Couple agrees that the Photographer may have one comfort break of at least 20 minutes duration.  The Couple also agree to provide light refreshments for the Photographer (and second photographer if applicable - (If there are no onsite places to purchase food ie... you are only having outside catering) in an adjacent room when the Couple and their guests are having the wedding breakfast (or equivalent). Any costs incurred by The Couple from outside caterers will be covered by The Photographer

 

Schedule of Payments

Of the total package price, £300 is paid as a non-refundable booking fee.  The remainder of the overall package price must be received at least 60 days before the wedding date.

 

Force Majeure or Act of God:

In the unlikely event of total or part photographic equipment failure, injury or sickness or any other circumstance beyond the Photographer’s control such as natural disasters (earthquakes, hurricanes, floods), wars, riots or other major upheaval or performance failures of parties outside the control of the contracting party (e.g., disruptions in telephone service attributable to the telephone company or labour actions by employees of a common carrier) then the Photographer’s liability shall be limited to a full refund of all monies paid. 

 

Limitation of Liability and Disclaimer: 

The Photographer agrees that every effort will be made to provide high quality photographic services. In the unlikely event that a catastrophic mechanical failure should occur to the Photographer's equipment or that the Photographer is unable to provide the Couple with the agreed upon photography services and/or products, the Photographer and the Couple agree that the Photographer is not responsible for any other consequential damages, emotional or otherwise and that the Photographer's liability shall be limited to a full refund of all monies paid.  The Couple agree that a wedding cannot be replicated, re-enacted or repeated for the purpose of a re-shoot and limits the Photographer's liability to the refund of all monies paid under this contract. Neither party shall be liable for indirect or consequential loss.

 

Cancellation:

If the Photographer has to cancel this contract for reasons beyond their control, for example including but not limited to death, injury or sickness, the Photographer's liability shall be limited to a full refund of all monies paid.   

The client may cancel this contract at any time, subject to the following charges: 

60 days or less  –  total package price 

61-120 days    –  75% of total package price 

120+ days        –  deposit only

Should the date of the wedding day change ( within a 3 month time period of original booking the original price quoted will be honoured), then subject to availability, all monies paid may be applied to the new date.  If the Photographer is not available on the new date(s) and the Couple cancel the wedding day then cancellation fees apply as above.

 

Privacy

The Photographer will store your name and wedding details. These details will not be made available to any individual or organisation other than the Photographer and the Photographer’s staff, and will only be used in relation to the purposes of the business.

 

Copyright & Model Release

We the Couple give the Photographer and all licensees and assignees the absolute right to copyright and use the photographs taken at our wedding and any other reproduction or adaptations thereof, in whole or in part, alone or in composite or altered form, or in conjunction with any wording or other photographs or drawings, for advertising, publicity, editorial, promotional or any other purpose including use on the Internet and World Wide Web or transmission by any other electronic means.

We the Couple understand that we do not own the copyright to the photographs, and that we waive any right to inspect or approve the finished use of the photographs and that the copyright of the photographs belongs to the above-named Photographer as per the United Kingdom Copyright Act 1988.

We hereby release and discharge the Photographer and all licensees and assignees from any liability whatsoever, by reason of any distortion or alteration or use in composite or other form, whether intentional or not, which may occur in the making or use of the photograph(s).  

The digital images taken and by the Photographer are for personal use by the Couple and their friends and relatives only.   

The Couple agree not to reproduce or copy any proof or other photographs of the event, taken by the Photographer, without the Photographer’s written permission unless it is for non-commercial use.  Any unauthorised reproduction of proofs or failure to return proofs to the Photographer (if applicable), constitutes a breach of this agreement and will subject the Couple to any and all applicable civil proceedings and penalties.

 

License to Reprint & Redistribute

Where high-resolution images are provided to the Couple, I the Photographer give the Couple license and right to reprint those images and distribute for personal use, as well as the use of low-resolution watermarked images for use on a personal website or social networking websites only. The images may not be altered, re-edited or cropped (other than for printing purposes) in any way. They may not be sold or used in any commercial publication or on any website without the prior consent of the Photographer.

 

Artistic Licence 

The Photographer shall strive to accommodate reasonable requests concerning locations used and shots taken. The Photographer shall however be granted artistic licence during the production and post production of the Couple’s wedding photographs.  Due to the vagaries of the weather and the willingness and availability of subjects, it may not be possible to capture all of the photographs requested.

 

Image Viewing

We the Couple understand that the Photographer may show preview images on a social media or blog images on the Photographer's website or a third party wedding blog prior to the Couple receiving all of the digital files or viewing their private proof gallery. Please make The Photographer aware if you do not want your images to be shared publicly. 

 

Photo Delivery & Album Design

The Photographer will supply your online gallery within 8 weeks of your wedding date during Oct-March. All other times delivery could take up to 12 weeks. Should timescales started not be possible The Photographer will supply a new date for delivery.

The client agrees to choose images for their wedding album (if supplied within their package) within 3 months of their wedding gallery delivery. This is to ensure timely delivery of products. 

 

Formal group shots 

The Photographer shall strive to accommodate reasonable requests concerning formal group photographs but this shall be limited to a maximum of 10. It is the couples ( or a person designated by the couple ) responsibility to gather guests needed for any requested shots… these will be deemed correct by the couple at the time of capture. 

If the Photographer and the Couple agree to more formal group shots these should be added to the Notes section and the Couple understand that this will limit the the number of reportage style photographs that the Photographer is able to capture.

 

Client Cooperation

The Couple will direct all necessary service providers (florist, venue etc)   to provide any and all required information and cooperation to the photographer.  Coordination with and cooperation from other service providers is necessary to complete all the photography sessions as scheduled.  

The Couple is responsible for the conduct of their guests.  The Photographer will not tolerate verbally or physically abusive behaviour, nor share their time or compete with guest photographers for the attention of the Couple.  

Guest conduct that interferes with the wedding photography may seriously affect the quality of the photographs taken and increase the number of times photos must be re-taken. 

If the Couple is unable to manage the conduct of their guests, resulting in an unacceptable degree of misconduct, or if the conduct of any of their guests damages the equipment of the Photographer, it will result in the early or immediate departure of the Photographer. The Couple understand that in such an event, no refunds will be granted.

 

Booking Details

The Couple agree that they are responsible for providing the correct details of their wedding day including the date, all timings, each address that the Photographer should attend, and all contact telephone numbers and names as required. 

The Couple also agree that they have the responsibility of checking that all building names, street and postcode details are correct. If the Photographer arrives at a postcode, building, street or road given/ checked by the Couple, the Photographer will be deemed to have arrived at the correct address.

 

 

Booking Fee & Balance Payments

Please use the following details for all payments. 

Halifax plc 110606 00761008

Use your wedding date as a reference. 

 

Signatories

We, the undersigned parties, having had the opportunity to seek legal advice with regards to this contract, do hereby warrant that we are competent to contract in our own names.  

We confirm that we have read the contents of this agreement prior to its execution and that we are fully familiar with the contents herein. 

This agreement becomes effective immediately and shall be binding upon us and our heirs, legal representatives and assigns.  

We agree that cancellation charges will apply in case of any cancellation by ourselves.  

By paying your non-refundable booking fee, you The Couple are confirming that you have read, understood and agree to the terms of this contract.

 

The Couple : Insert Names Here

 

The Photographer : Sarah Turner 

90 Birkdale Drive, 

Ashton on Ribble, 

Preston, 

PR2 1UP

07972821684